7 STEPS IN THE ORGANIZING PROCESS

Organizing is the systematic process of determining the tasks o be performed and dividing them among organizational members in a way that leads to the achievement of organizational objectives.

Organizing is the next function of management after planning and involves determining the task to be done, how to do it and who will do it.

Organizing is a seven-step process that includes the following steps:

1. Reviewing plans and objectives

2. Determining the activities to be performed

3. Classifying and grouping activities

4. Assigning responsibility and resources

5. Delegation of authority

6. Creating a structural relationship

7. Coordination of activities

Reviewing plans and objectives

The first step in organizing is to define organizational objectives and assess the plans in place to achieve them.

This will help in determining the type of structure, basic characteristics and authority and responsibility relationship that the firm required to achieve its objective.

Determining the activities to be performed

To achieve the organisational objectives, certain activities and tasks have to be undertaken or done.

Here, the activities required to achieve the organisation's goal will be thoroughly examined and reviewed.

Generally, every organisation usually engage in the activity of recruitment, selection, training and development of workers.

In addition, some activities are specific to the organisation depending on the line of business the organization is engaging in.

A wholesaling corporation, for example, is not involved in any extractive or productive activities. The corporation's major activity would be warehousing and distribution of products and services.

The main goal of determining the organization's activities is to avoid wasting time and resources on tasks that are not related to the organization's goals.

Classifying and grouping of activities

Once activities have been identified, there must be grouped for purpose organization.

The classifying and grouping of activities is called departmentalization. 

In general, this stage entails grouping tasks into manageable work units based on their similarities

It is at this stage that departmental designs of an organisation are created.

Classifying activities ensure that the organization enjoy the benefit of specialisation and division of labour.

Assigning duties and resources

Resources are limited, and an organization is made up of many tasks that are supposed to be performed by people based on the organization's resources.

Assigning duties and resources entails dividing the organization's tasks and resources in a way that leads to the achievement of the organization's goal.

In other words, The right task must be given to the right person, and necessary resources must be allocated to ensure the smooth functioning of the organizational structure.

Hence, this stage of organizing is important as the success of an organisation depend on how the task assigned is performed by the organization.

Delegation of authority

As Henry Fayol pointed out, responsibility and authority must be balanced when performing a task

Hence, the delegation of authority is necessary also. By delegation of authority, we mean every organization should be given the authority necessary to perform the task assigned to him effectively.

In other words, organisational members must be given the right to make decisions and give orders regarding the task that has been allocated to them.

In reality, a  delegation of authority creates a subordinate-subordinate relationship in the organization since those with more authority become superiors, while those with less authority becomes the subordinates

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Establishing a structural relationship

The last step is to create well defined, a clear relationship between individuals and groups within the organization.

This is necessary for proper controlling of the operation of the organisation 

Coordination of activities

Because work has been divided and delegated, it must be coordinated to ensure that it is completed by organizational objectives.

This step involves synchronizing the activities and efforts of different individuals in the organisation to the achievement of organisational goals.

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