Staffing can be defined as the systematic process of recruiting and selecting the right person, providing training and development, giving proper remuneration, and conducting performance appraisals.

Staffing, as one of the managerial functions, is influenced by several factors, which we shall cover in this piece.

So sit back and prepare to learn. 😉.

Internal And External Factors Affecting Staffing

The factors affecting staffing can be grouped into two: internal and external factors.

Internal Factors Affecting Staffing

1. Image of the organization: An organization's image in the labour market has a significant impact on the success of its staffing activities.

If a company has a positive reputation in the labour market, it will attract the best and most qualified candidates.

The reverse is also true, if a firm has a bad reputation in the labour market, its staffing efforts may fail to attract the best candidates.

The image of a company in the labour market will largely depend on its staffing policies and practices.

Good staffing practices include the provision of training and development programs, good working conditions, and career growth and development.

2. Plan and conditions of the organization: The staffing process and procedures adopted by an organization are highly dependent on its business plans.

More workers will be required if the organization expects to grow and expand its scope of operations.

Plus, the organization may spend more on training and development of employees to increase the capacity of employees for growth and diversification.

Conversely, if an organization is declining, it might focus its staffing process on laying off more workers to cope with declining operations.

3. Technology used by the organization: Staffing is affected by the technology used by an organization.

If a company has machines that can execute human functions, it may not need to hire as many people. 

Similarly, if an organization's business relies on a constantly evolving technology, it would continuously provide training to keep its employees updated on new technologies.

4. Size of the organization: The staffing practices adopted by an organization invariably depend on its size.

Generally, small organizations do not have the same staffing practices as large organizations

This is because a large organization has more resources to invest in intensive training and development of its personnel compared to a small organization with limited resources.

External factors affecting staffing

1. Labour laws: Every organization is located in a country, meaning that it must abide by the laws made by the government of the country.

Because staffing is a labour-related activity, the company must follow all applicable labour laws.

In most countries, it is considered illegal and child abuse to have children in the workforce of an organization. 

Similarly, in some countries, the minimum wages Act mandates an organization to fix its workers' minimum wages at or above the minimum wages.

It is, therefore, necessary that every organization take note of applicable laws while performing their staffing activities.

2. Competition for human resources: Cut-throat competition among organizations for acquiring competent and experienced workers has resulted in organisations rethinking their employment process.

In a bid to attract qualified and suitable staff, companies have changed their staffing policies and offered attractive salaries and other irresistible job benefits.

Even existing employees are not left out! companies are now changing their employee welfare packages in a bid to retain good and hardworking employees in the organization.

3. Pressure from socio-political group: The activities of socio-political groups (such as pressure groups and political parties) have a significant impact on an organization's staffing efforts.

This group usually exert pressure on businesses to hire more locals than foreigners.

4. Economic environment: Economic variables such as national income, inflation rate, and the unemployment rate can influence the staffing processes of an organization

Generally, when an economy is in recession, businesses tend to lay off more workers.

Conversely, when an economy is booming, business tends to hire more workers.

5. Social factors: Staffing is also affected by social factors. 

Religious beliefs, culture, social structures and demographics are some of the social factors that can affect staffing.

In some countries, for example, women are not permitted to work in physically demanding jobs or ones that need constant travel.



To summarize, factors affecting staffing can be grouped into two parts, namely: Internal and external factors.

Internal factors affecting staffing are: the organization's image, business plans of the organisation, technology used by the organization and size of the organization.

External factors affecting staffing are labour laws, competition for human resources, pressure from socio-political groups, economic factors and social factors.

There you have it! Got questions? Feel free to ask me in the comment box.

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